How To Choose A DJ
How To Choose A DJ
6 Key Tips To Protect Yourself:
1: Experience is Essential. ( Experience coupled with abilities is the only true recipe for a successful event. Hint: If they don’t have experience, let them experiment on someone else. )
2: Don’t Sign an Assumed Contract. ( An assumed contract is a contract sent to you without your consent. Some companies rely on assumed contracts to fill their calendars & the event planner unwittingly signs a contract with the wrong company. )
3: Don’t Sign a Contract That Attempts to Re-Assign Your Rights As a Customer Making You the Employer. ( Contracts of this nature are a Tax-Dodge making you responsible for Taxes, Workers Compensation & Unemployment Insurance. )
4: When You’ve Made Your Decision on Whom to Hire, Make Sure You Contact Them Immediately. ( Dates are perishable. Keep in mind that other event planners generally call around the same time you call about your event date. )
5: Be Extremely Cautious of “Re-Branded” Companies. ( A Re-Branded company is one that’s changed its name. Inquire carefully as to why, if a name change occurred to stay in business? )
6: It’s Best to Hire Your Entertainment As Early As Possible. ( 12-18 months is quite common. )
Here are some tips on how to choose a DJ.
Key Questions To Ask:
1: What Company Have I Reached? ( HINT: Make sure that you reach the company you dialed. Be cautious if the company answers by a name different from the phone listing. You may have reached a company intercepting phone calls intended for another company – or – you may have reached a company operating under different names due to poor customer service, or for failure to show up for performances.)
2: Is My Date Available? ( HINT: Most event planners that are looking for the same date as your date will be looking around the same time as you. )
3: What Is The Deadline To Reserve My Date?
4: What Type of Event Do You Specialize in? ( HINT: Ask how much experience they have & how many events they’ve done. 100 events/year for 10 years is more experience than 10 events/year for 20 years )
5: How Many Years Have You Been in Business?
6: Are you currently registered with the Secretary of State? ( Several companies operate “off-radar” to avoid taxes & other legitimate business expenses.)
7: Do you carry General Liability Insurance? ( If the DJ you plan on hiring damages the reception facility or injures a guest you, as the “host”, could be liable.)
8: Is Your Equipment Insured? ( If the entertainment or DJ you plan on hiring suffers a loss of their music & equipment due to theft, fire, flood, storm…etc, will they be able to replace the music & equipment in time to be ready for your event? )
9: Do You Currently Have Workers Compensation Insurance to Cover Your DJs? ( If the DJ you plan on hiring doesn’t carry Workers Compensation Insurance for their staff, you could be liable for the injuries since you are hosting the event. )
10: How Do You Charge (by the hour, flat rate, etc.)?
11: What Are Your Rates For Dances? ( Keep in mind that price is a statement of value. Lowest price usually equals lowest value. )
12: What Are Your Rates For Background Music During Dinner & Cocktails?
13: What Are Your Rates To Assist Us With Our Wedding Ceremony If Needed?
14: Do You Charge a Deposit? If so, how much?
( HINT: Be cautious about paying a deposit to a company with a poor track record or minimal experience. )
15: When Is The Balance Due For Our Event?
16: Do Your Performance Fees Include Lighting?
17: What Is Your Travel Charge?
18: What Is Your Cancellation and/or Postponement Policy?
19: Do You Offer a Written Contract? ( HINT: Refuse to pay a deposit if the company does not offer a written contract. Remember the saying: “A fool and their money are soon parted” )
20: How Do I Book Your Services? Be Cautious of “Assumed Contracts”. ( HINT: If you did not specifically request a contract from a specific company…don’t sign it. Some companies make a practice of sending contracts to everyone that calls for information. Some unfortunate wedding planners end up hiring a company they did not intend to hire. Only request a contract from the company you intend to hire & read the contract carefully. Always ask for clarification if you are unsure of a term or item in a contract. )
21: If We Hire Your Company, Will You Subcontract Our Event to Another Company?
( Read your contract carefully. For example: If you hire a DJ through a Radio Station be specific about which ON AIR DJ you expect & will receive. Make sure that the contract clearly states the NAME & LOGO of the Radio Station you are hiring and the ON AIR TALENT that will be performing. )
22: How Many Events Can You Handle On A Given Day?
23: What Type of Guarantee Do You Offer in the Event You Don’t Show Up?
24: Will You Be A Master of Ceremonies or Only Play Music?
25: Do You Encourage Audience Participation? If So, How? ( Pick an item that they give as an example & have them explain how it is done. HINT: If they can’t explain it over the phone they probably won’t know how to explain it the night of your event.)
26: Do You Use Props? (inflatable toys, etc) If we don’t want them, can we negotiate a discount?
27: Will You Be Selling Glow Products or Props To Our Guests?
28: Do You Offer 3-Hour Events with Ability to Add Additional Time? ( Several reception facilities will not allow music to play until 1am; more reputable companies know this & should alert you to this possibility at the time of booking. )
29: Do You Take Breaks? If So, How Long Are They?
30: Do You Expect Food and Beverages To Be Provided During The Evening?
31: Will You Be Drinking Alcohol During My Event?
32: Do You Offer a Pre-Event Music Meeting?
33: Will We Be Able To Speak With The DJ That Will Be Performing At My Event?
34: How Do We Choose The Music That Will Be Played?
35: Is The Play List Predetermined?
36: Do You Take Requests?
37: What Kind Of Equipment Do You Use?
38: Can The Volume Be Adjusted During The Event If It’s Too Loud?
39: What Age Groups Do You Usually Cater To?
40: What Is the Standard Attire for Your DJs? ( Are they allowed to smoke or drink on the job? )
41: Do You Offer Packages? ( HINT: Packages can be deceiving. Make sure that packages list the specific times & itemized prices to assure that your getting a fair deal. BE CAUTIOUS of entry level packages. They are designed to offer limited features for limited budgets. In most case they include basic gear & limited experience. )
42: When Do You Typically Set Up Your Equipment? ( Before the guests arrive, during the reception or just before the dance starts? )
43: How Long Does It Take To Set Up and Will It Be Completed Before The Guests Arrive?
44: How Much Space Is Required For Your Equipment and How Many Power Outlets Will You Need?
45: Aside From A Banner Used To Cover Your Equipment, Will You Be Doing Any Other Forms Of Advertising During My Event?
46: Do You Have Any Recommended Vendors Who You Have Been Impressed With? (flowers, cakes, photographers, videographers, etc.)
47: Where Are Your Main Offices Located? ( Most legitimate companies will have a business office or store front that you can make an appointment to visit & view their equipment & staff. HINT: If the entertainment you hire fails to show up, how will you find them? )